Nicola Reith, ATPI General Manager – Scotland
Operating across the UK and Europe, our client – a leading organisation in the energy sector – required support for its high volume of complex corporate travel.
To meet its strategic objectives, the client needed a scalable energy travel management solution that could help support growth goals, ensure compliance with industry and regional legislation, and provide management with clear visibility of travel spend and activity. Utilising our energy-specific teams and offices across European countries, we got to work finding the perfect solution that met every requirement head-on.
The Challenge
Prior to our involvement, the client had been managing a large volume of corporate travel requirements, placing significant strain on time and labour for internal administrative teams.
Looking to the future, the organisation had set its sights on reducing manual administration tasks across booking, invoicing, and back-office processes – all time-intensive tasks. However, adding an extra hurdle to consider, control, consistency, and compliance could not be sacrificed or negatively impacted.
Additionally, limited online adoption and fragmented processes were driving inefficiencies and higher costs, highlighting the need for a more streamlined corporate travel management solution.
The Solution
The solution was the implementation of ATPI’s advanced online booking platform, which had been carefully configured to support the needs of the energy sector, with the built-in ability to manage high-volume travel and complex approval workflows.
With cutting-edge tools designed for the energy industry at our disposal, including ATPI Crew Link, ATPI CrewHub, and ATPI TravelHub, ATPI take the lead on the full configuration and rollout of these in-house solutions. For this client, the rollout included customised booking fields, mandatory data capture, and integration with invoicing and reporting systems. This ensured a seamless process from booking, through to payment and improved data accuracy across the travel programme.
To maximise efficiencies, ATPI implemented an online booking strategy aimed to increase online adoption. This resulted in a stable and scalable solution requiring minimal post-implementation changes.
The Results
The custom-made travel management solution provided by ATPI delivered measurable business outcomes for the client. After implementation, results included:
- A 22% year-on-year increase in online booking adoption, exceeding 70% adoption in 2025.
- Over £19,500 in booking fee savings, driven by increased online usage.
- Significant reduction in manual travel administration, improving operational efficiency.
- Improved data accuracy and reporting, enabling clearer visibility of travel spend.
- Streamlined invoicing and faster payment processing, with minimal manual intervention.
- A scalable corporate travel programme capable of supporting future growth and change.
Looking to optimise travel for your energy operations while maintaining safety and efficiency?
> ATPI CrewHub: Take the stress out of group crew travel, drive down costs, and speed up the booking process at the click of a button with ATPI CrewHub. Designed to transform the way you manage group travel, ATPI CrewHub gives you full autonomy of your journey, allowing you to book via one inclusive platform.
> ATPI CrewLink: Providing precision travel management for complex crew operations, ATPI CrewLink was purpose-built by industry experts to simplify and streamline the demands of crew management. By aligning with sector-specific requirements and responding to real-world challenges, ATPI CrewLink empowers organisations to manage dynamic crew operations with control, agility, and insight.
> ATPI TravelHub: Our all-in-one travel dashboard manages the entire travel process for your organisation, from travel requests and bookings, all the way through to approvals and analysis. An unrivalled, all-in-one travel dashboard, ATPI TravelHub provides quick and easy access to decision-making data and self-booking capabilities, boosted compliance, and reassurance that duty of care is fulfilled.
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Visit www.atpi.com/energy-travel to find out more.
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